P2P with PO (Purchase Order): Table flow & Tips and useful Query

1. You need to list out all Internal Requisitions that do not have an associated Internal Sales order.

Internal Requisitions without Sales order

(

---used to list all Internal Requisitions that do not have an  associated Internal Sales order
Select RQH.SEGMENT1 REQ_NUM,
RQL.LINE_NUM,
RQL.REQUISITION_HEADER_ID ,
RQL.REQUISITION_LINE_ID,
RQL.ITEM_ID ,
RQL.UNIT_MEAS_LOOKUP_CODE ,
RQL.UNIT_PRICE ,
RQL.QUANTITY ,
RQL.QUANTITY_CANCELLED,
RQL.QUANTITY_DELIVERED ,
RQL.CANCEL_FLAG ,
RQL.SOURCE_TYPE_CODE ,
RQL.SOURCE_ORGANIZATION_ID ,
RQL.DESTINATION_ORGANIZATION_ID,
RQH.TRANSFERRED_TO_OE_FLAG
from
PO_REQUISITION_LINES_ALL RQL, PO_REQUISITION_HEADERS_ALL RQH
where
RQL.REQUISITION_HEADER_ID = RQH.REQUISITION_HEADER_ID
and RQL.SOURCE_TYPE_CODE = 'INVENTORY'
and RQL.SOURCE_ORGANIZATION_ID is not null
and not exists (select 'existing internal order'
from OE_ORDER_LINES_ALL LIN
where LIN.SOURCE_DOCUMENT_LINE_ID = RQL.REQUISITION_LINE_ID
and LIN.SOURCE_DOCUMENT_TYPE_ID = 10)
ORDER BY RQH.REQUISITION_HEADER_ID, RQL.LINE_NUM;

) 

2. You want to display what requisition and PO are linked(Relation with Requisition and PO )

Requisition and PO

(

-----Relation with Requistion and PO
select r.segment1 "Req Num",
       p.segment1 "PO Num"
from po_headers_all p, 
po_distributions_all d,
po_req_distributions_all rd, 
po_requisition_lines_all rl,
po_requisition_headers_all r 
where p.po_header_id = d.po_header_id 
and d.req_distribution_id = rd.distribution_id 
and rd.requisition_line_id = rl.requisition_line_id 
and rl.requisition_header_id = r.requisition_header_id 

)

3. You need to list out all cancel Requisitions

Cancel Requisition

(

-----list My cancel Requistion
select prh.REQUISITION_HEADER_ID,
      prh.PREPARER_ID ,
      prh.SEGMENT1 "REQ NUM",
      trunc(prh.CREATION_DATE),
      prh.DESCRIPTION,
      prh.NOTE_TO_AUTHORIZER
from apps.Po_Requisition_headers_all prh,
     apps.po_action_history pah 
where Action_code='CANCEL' 
and pah.object_type_code='REQUISITION' 
and pah.object_id=prh.REQUISITION_HEADER_ID 

) 

4. You need to list those PR which havn't auto created to PO.(Purchase Requisition without a Purchase Order)

PR without PO

(

-----list all Purchase Requisition without a Purchase Order that means  a PR has not been autocreated to PO.
  select 
  prh.segment1 "PR NUM", 
  trunc(prh.creation_date) "CREATED ON", 
  trunc(prl.creation_date) "Line Creation Date" ,
  prl.line_num "Seq #", 
  msi.segment1 "Item Num", 
  prl.item_description "Description", 
  prl.quantity "Qty", 
  trunc(prl.need_by_date) "Required By", 
  ppf1.full_name "REQUESTOR", 
  ppf2.agent_name "BUYER" 
  from 
  po.po_requisition_headers_all prh, 
  po.po_requisition_lines_all prl, 
  apps.per_people_f ppf1, 
  (select distinct agent_id,agent_name from apps.po_agents_v ) ppf2, 
  po.po_req_distributions_all prd, 
  inv.mtl_system_items_b msi, 
  po.po_line_locations_all pll, 
  po.po_lines_all pl, 
  po.po_headers_all ph 
  WHERE 
  prh.requisition_header_id = prl.requisition_header_id 
  and prl.requisition_line_id = prd.requisition_line_id 
  and ppf1.person_id = prh.preparer_id 
  and prh.creation_date between ppf1.effective_start_date and ppf1.effective_end_date 
  and ppf2.agent_id(+) = msi.buyer_id 
  and msi.inventory_item_id = prl.item_id 
  and msi.organization_id = prl.destination_organization_id 
  and pll.line_location_id(+) = prl.line_location_id 
  and pll.po_header_id = ph.po_header_id(+) 
  AND PLL.PO_LINE_ID = PL.PO_LINE_ID(+) 
  AND PRH.AUTHORIZATION_STATUS = 'APPROVED' 
  AND PLL.LINE_LOCATION_ID IS NULL 
  AND PRL.CLOSED_CODE IS NULL 
  AND NVL(PRL.CANCEL_FLAG,'N') <> 'Y'
  ORDER BY 1,2

)

5. You need to list all information form PR to PO ...as a requisition moved from different stages till converting into PR. This query capture all details related to that PR to PO.
PR to PO
 
(

----- List and all data entry from PR till PO

select distinct u.description "Requestor", 
porh.segment1 as "Req Number", 
trunc(porh.Creation_Date) "Created On", 
pord.LAST_UPDATED_BY, 
porh.Authorization_Status "Status", 
porh.Description "Description", 
poh.segment1 "PO Number", 
trunc(poh.Creation_date) "PO Creation Date", 
poh.AUTHORIZATION_STATUS "PO Status", 
trunc(poh.Approved_Date) "Approved Date"
from apps.po_headers_all poh, 
apps.po_distributions_all pod, 
apps.po_req_distributions_all pord, 
apps.po_requisition_lines_all porl, 
apps.po_requisition_headers_all porh, 
apps.fnd_user u 
where porh.requisition_header_id = porl.requisition_header_id 
and porl.requisition_line_id = pord.requisition_line_id 
and pord.distribution_id = pod.req_distribution_id(+) 
and pod.po_header_id = poh.po_header_id(+) 
and porh.created_by = u.user_id
order by 2 

)

6.Identifying all PO's which does not have any PR's

PO without Requisition

(

-----list all Purchase Requisition without a Purchase Order that means  a PR has not been autocreated to PO.
  select 
  prh.segment1 "PR NUM", 
  trunc(prh.creation_date) "CREATED ON", 
  trunc(prl.creation_date) "Line Creation Date" ,
  prl.line_num "Seq #", 
  msi.segment1 "Item Num", 
  prl.item_description "Description", 
  prl.quantity "Qty", 
  trunc(prl.need_by_date) "Required By", 
  ppf1.full_name "REQUESTOR", 
  ppf2.agent_name "BUYER" 
  from 
  po.po_requisition_headers_all prh, 
  po.po_requisition_lines_all prl, 
  apps.per_people_f ppf1, 
  (select distinct agent_id,agent_name from apps.po_agents_v ) ppf2, 
  po.po_req_distributions_all prd, 
  inv.mtl_system_items_b msi, 
  po.po_line_locations_all pll, 
  po.po_lines_all pl, 
  po.po_headers_all ph 
  WHERE 
  prh.requisition_header_id = prl.requisition_header_id 
  and prl.requisition_line_id = prd.requisition_line_id 
  and ppf1.person_id = prh.preparer_id 
  and prh.creation_date between ppf1.effective_start_date and ppf1.effective_end_date 
  and ppf2.agent_id(+) = msi.buyer_id 
  and msi.inventory_item_id = prl.item_id 
  and msi.organization_id = prl.destination_organization_id 
  and pll.line_location_id(+) = prl.line_location_id 
  and pll.po_header_id = ph.po_header_id(+) 
  AND PLL.PO_LINE_ID = PL.PO_LINE_ID(+) 
  AND PRH.AUTHORIZATION_STATUS = 'APPROVED' 
  AND PLL.LINE_LOCATION_ID IS NULL 
  AND PRL.CLOSED_CODE IS NULL 
  AND NVL(PRL.CANCEL_FLAG,'N') <> 'Y'
  ORDER BY 1,2

)

7. Relation between Requisition and PO tables

Here is link:

PO_DISTRIBUTIONS_ALL =>PO_HEADER_ID, REQ_DISTRIBUTION_ID
PO_HEADERS_ALL=>PO_HEADER_ID, SEGMENT1
PO_REQ_DISTRIBUTIONS_ALL =>DISTRIBUTION_ID, REQUISITION_LINE_ID
PO_REQUISITION_LINES_ALL =>REQUISITION_LINE_ID)
PO_REQUISITION_HEADERS_ALL =>REQUISITION_HEADER_ID, REQUISITION_LINE_ID, SEGMENT1

What you have to make a join on PO_DISTRIBUTIONS_ALL (REQ_DISTRIBUTION_ID) and PO_REQ_DISTRIBUTIONS_ALL (DISTRIBUTION_ID) to see if there is a PO for the req.
8.You need to find table which hold PO Approval path...
These two table keeps the data:

• PO_APPROVAL_LIST_HEADERS
• PO_APPROVAL_LIST_LINES

9. List all the PO's with there approval ,invoice and Payment Details

List PO's with Approval , invoice and Payment info

(

----- List and PO With there approval , invoice and payment details
select 
a.org_id "ORG ID", 
E.SEGMENT1 "VENDOR NUM",
e.vendor_name "SUPPLIER NAME",
UPPER(e.vendor_type_lookup_code) "VENDOR TYPE", 
f.vendor_site_code "VENDOR SITE CODE",
f.ADDRESS_LINE1 "ADDRESS",
f.city "CITY",
f.country "COUNTRY", 
to_char(trunc(d.CREATION_DATE)) "PO Date", 
d.segment1 "PO NUM",
d.type_lookup_code "PO Type", 
c.quantity_ordered "QTY ORDERED", 
c.quantity_cancelled "QTY CANCELLED", 
g.item_id "ITEM ID" , 
g.item_description "ITEM DESCRIPTION",
g.unit_price "UNIT PRICE", 
(NVL(c.quantity_ordered,0)-NVL(c.quantity_cancelled,0))*NVL(g.unit_price,0) "PO Line Amount", 
(select 
decode(ph.approved_FLAG, 'Y', 'Approved') 
from po.po_headers_all ph 
where ph.po_header_ID = d.po_header_id)"PO Approved?", 
a.invoice_type_lookup_code "INVOICE TYPE",
a.invoice_amount "INVOICE AMOUNT", 
to_char(trunc(a.INVOICE_DATE)) "INVOICE DATE", 
a.invoice_num "INVOICE NUMBER", 
(select 
decode(x.MATCH_STATUS_FLAG, 'A', 'Approved') 
from ap.ap_invoice_distributions_all x 
where x.INVOICE_DISTRIBUTION_ID = b.invoice_distribution_id)"Invoice Approved?", 
a.amount_paid,
h.amount, 
h.check_id, 
h.invoice_payment_id "Payment Id", 
i.check_number "Cheque Number", 
to_char(trunc(i.check_DATE)) "PAYMENT DATE" 
 
FROM AP.AP_INVOICES_ALL A, 
AP.AP_INVOICE_DISTRIBUTIONS_ALL B, 
PO.PO_DISTRIBUTIONS_ALL C, 
PO.PO_HEADERS_ALL D, 
PO.PO_VENDORS E, 
PO.PO_VENDOR_SITES_ALL F, 
PO.PO_LINES_ALL G, 
AP.AP_INVOICE_PAYMENTS_ALL H, 
AP.AP_CHECKS_ALL I 
where a.invoice_id = b.invoice_id 
and b.po_distribution_id = c. po_distribution_id (+) 
and c.po_header_id = d.po_header_id (+) 
and e.vendor_id (+) = d.VENDOR_ID 
and f.vendor_site_id (+) = d.vendor_site_id 
and d.po_header_id = g.po_header_id 
and c.po_line_id = g.po_line_id 
and a.invoice_id = h.invoice_id 
and h.check_id = i.check_id 
and f.vendor_site_id = i.vendor_site_id 
and c.PO_HEADER_ID is not null 
and a.payment_status_flag = 'Y' 
and d.type_lookup_code != 'BLANKET' 

)


10. You need to know the link to GL_JE_LINES table for purchasing accrual and budgetary control actions..

The budgetary (encumbrance) and accrual actions in the purchasing module generate records that will be imported into GL for the corresponding accrual and budgetary journals.
The following reference fields are used to capture and keep PO information in the GL_JE_LINES table.
These reference fields are populated when the Journal source (JE_SOURCE in GL_JE_HEADERS) is
Purchasing.
Budgetary Records from PO (These include reservations, reversals and cancellations):

• REFERENCE_1- Source (PO or REQ)
• REFERENCE_2- PO Header ID or Requisition Header ID (from po_headers_all.po_header_id or
  po_requisition_headers_all.requisition_header_id)
• REFERENCE_3- Distribution ID (from po_distributions_all.po_distribution_id or
  po_req_distributions_all.distribution_id)
• REFERENCE_4- Purchase Order or Requisition number (from po_headers_all.segment1 or
  po_requisition_headers_all.segment1)
• REFERENCE_5- (Autocreated Purchase Orders only) Backing requisition number (from po_requisition_headers_all.segment1)

Accrual Records from PO:

• REFERENCE_1- Source (PO)
• REFERENCE_2- PO Header ID (from po_headers_all.po_header_id)
• REFERENCE_3- Distribution ID (from po_distributions_all.po_distribution_id
• REFERENCE_4- Purchase Order number (from po_headers_all.segment1)
• REFERENCE_5- (ON LINE ACCRUALS ONLY) Receiving Transaction ID (from rcv_receiving_sub_ledger.rcv_transaction_id)

Take a note for Period end accruals, the REFERENCE_5 column is not used.

11. List me all open PO's

 List me all Open PO'S

(

----- List all open PO'S
select 
h.segment1 "PO NUM", 
h.authorization_status "STATUS", 
l.line_num "SEQ NUM", 
ll.line_location_id, 
d.po_distribution_id , 
h.type_lookup_code "TYPE" 
from 
po.po_headers_all h, 
po.po_lines_all l, 
po.po_line_locations_all ll, 
po.po_distributions_all d 
where h.po_header_id = l.po_header_id 
and ll.po_line_id = l.po_Line_id 
and ll.line_location_id = d.line_location_id 
and h.closed_date is null 
and h.type_lookup_code not in ('QUOTATION') 

) 

12. There are different authorization_status can a requisition have.

• Approved
• Cancelled
• In Process
• Incomplete
• Pre-Approved
• Rejected

and you should note: When we finally close the requisition from Requisition Summary form the authorization_status of the requisition does not change. Instead it's closed_code becomes 'FINALLY CLOSED'.

13. A standard Quotations one that you can tie back to a PO.

Navigate to RFQ -> Auto create -> enter a PO and reference it back.
14. I want to debug for a PO , where should I start.
Thats is possible, your PO get stuck somewhere, so what you have to do is to analyze which stage it stucked.Get po_header_id first and run each query and then analyze the data.For better understanding this is spited into 5 major stages.

Stage 1: PO Creation :

PO_HEADERS_ALL

select po_header_id from po_headers_all where segment1 =<po_number>;
select * from po_headers_all where po_header_id =<po_header_id>;

po_lines_all

select * from po_lines_all where po_header_id =<po_header_id>;

po_line_locations_all
select * from po_line_locations_all where po_header_id =<po_header_id>;

po_distributions_all

select * from po_distributions_all where po_header_id =<po_header_id>;

po_releases_all
SELECT * FROM po_releases_all WHERE po_header_id =<po_header_id>;

Stage 2: Once PO is received data is moved to respective receving tables and inventory tables

RCV_SHIPMENT_HEADERS

select * from rcv_shipment_headers where shipment_header_id in
(select shipment_header_id from rcv_shipment_lines
where po_header_id =<po_header_id>);

RCV_SHIPMENT_LINES

select * from rcv_shipment_lines where po_header_id =<po_header_id>;

RCV_TRANSACTIONS

select * from rcv_transactions where po_header_id =<po_header_id>;

RCV_ACCOUNTING_EVENTS

SELECT * FROM rcv_Accounting_Events WHERE rcv_transaction_id IN
(select transaction_id from rcv_transactions
where po_header_id =<po_header_id>);

RCV_RECEIVING_SUB_LEDGER

select * from rcv_receiving_sub_ledger where rcv_transaction_id in (select transaction_id from rcv_transactions where po_header_id =<po_header_id>);

RCV_SUB_LEDGER_DETAILS

select * from rcv_sub_ledger_details
where rcv_transaction_id in (select transaction_id from rcv_transactions where po_header_id =<po_header_id>);

MTL_MATERIAL_TRANSACTIONS

select * from mtl_material_transactions where transaction_source_id =<po_header_id>;

MTL_TRANSACTION_ACCOUNTS

select * from mtl_transaction_accounts where transaction_id in ( select transaction_id from mtl_material_transactions where transaction_source_id = =<po_header_id>);

Stage 3: Invoicing details

AP_INVOICE_DISTRIBUTIONS_ALL

select * from ap_invoice_distributions_all where po_distribution_id in ( select po_distribution_id from po_distributions_all where po_header_id =<po_header_id>);

AP_INVOICES_ALL

select * from ap_invoices_all where invoice_id in
(select invoice_id from ap_invoice_distributions_all where po_distribution_id in
( select po_distribution_id from po_distributions_all where po_header_id =<po_header_id>));

Stage 4 : Many Time there is tie up with Project related PO

PA_EXPENDITURE_ITEMS_ALL

select * from pa_expenditure_items_all peia where peia.orig_transaction_reference in
( select to_char(transaction_id) from mtl_material_transactions
where transaction_source_id = <po_header_id> );

Stage 5 : General Ledger

Prompt 17. GL_BC_PACKETS ..This is for encumbrances

SELECT * FROM gl_bc_packets WHERE reference2 IN ('<po_header_id>');

GL_INTERFACE

SELECT *
FROM GL_INTERFACE GLI
WHERE user_je_source_name ='Purchasing'
AND gl_sl_link_table ='RSL'
AND reference21='PO'
AND EXISTS
( SELECT 1
FROM rcv_receiving_sub_ledger RRSL
WHERE GLI.reference22 =RRSL.reference2
AND GLI.reference23 =RRSL.reference3
AND GLI.reference24 =RRSL.reference4
AND RRSL.rcv_transaction_id in
(select transaction_id from rcv_transactions
where po_header_id <po_header_id>));

GL_IMPORT_REFERENCES

SELECT *
FROM gl_import_references GLIR
WHERE reference_1='PO'
AND gl_sl_link_table ='RSL'
AND EXISTS
( SELECT 1
FROM rcv_receiving_sub_ledger RRSL
WHERE GLIR.reference_2 =RRSL.reference2
AND GLIR.reference_3 =RRSL.reference3
AND GLIR.reference_4 =RRSL.reference4
AND RRSL.rcv_transaction_id in
(select transaction_id from rcv_transactions
where po_header_id =<po_header_id>))